Outsourcing the REGES-ONLINE service

Outsourcing the REGES-ONLINE Service: What Employers and Providers Need to Know

On March 31, 2025, Decision no. 295/2025 was published, regulating the new platform REGES-ONLINE – the digital system for recording employees. It replaces the old Revisal and brings significant changes regarding access, completion, and submission of data.

What is REGES-ONLINE?

It is the official platform through which employers must register:

• the conclusion, modification, suspension, and termination of individual employment contracts;
• the level and specialization of employees’ studies (although the field in the platform refers to the qualifications required for the position);
• other relevant information regarding employment relationships.

The platform also allows online access for employees and former employees to their own data, in accordance with art. 34 para. 5¹ of the Labor Code.

Outsourcing the REGES-ONLINE Service

According to art. 3 para. 6 of Government Decision 295/2025, employers may outsource the activity of completing and submitting data in the register, through service contracts with external providers. Their access to the platform can be granted in two ways:

1. By direct delegation in the platform

• The employer’s legal representative or proxy grants access to the provider.
• Important: The provider must have a contract in accordance with GD 295/2025. Without this contract, the activity is considered uncontracted, even if access is granted directly.

2. By direct access request

• The provider uploads into the platform the service contract or the addendum proving the obligation to create the access account.
• The Territorial Labor Inspectorate (ITM) reviews and approves the request.
• Attention: Contracts concluded under the old regulations (GD 905/2017 or GD 500/2011) are not valid for REGES-ONLINE. Requests based on them will be rejected.

Risks and Sanctions

If the provider receives access without a contract compliant with GD 295/2025:

• The activity carried out is uncontracted.
• The employer cannot comply with the obligation to submit in REGES-ONLINE the information about the service contract within 3 working days.
• Failure to comply with this obligation may result in a fine between 3,000 and 6,000 lei.
• It violates the GDPR Regulation, by transmitting personal data without a legal basis.

What should be done in practice?

• Check if you have an updated service contract, in accordance with GD 295/2025.
• If you have a previous contract, conclude an addendum including the REGES-ONLINE service.
• Choose the appropriate access method: delegation or direct request, depending on the situation.